Administration Specialist

 We help the world run better

At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from.

As an Administration Specialist you will play a crucial role in providing high-level administrative support within the Legal Field Support Services team. Your responsibilities will encompass managing office functions, facilitating communication, and supporting project coordination to ensure effective and efficient operations. The ideal candidate will bring a blend of organizational acumen, attention to detail, and the ability to handle higher-level administrative tasks. This position is part of a team providing support for legal administrative tasks.

Key Responsibilities:

1. Administrative Support:

• Provide high-level administrative support to the Legal Field Support Services team for key tasks.
• Handle confidential information with discretion and professionalism.
• Assist in the preparation of presentations, spreadsheets, and other documents, as required.

2. Key Tasks:

• Manage the Legal Case Queue through Salesforce.
• Monitor the Legal Notices mailbox and distribute notices, as required.
• Manage access to and create/maintain file structure of executed Concur contracts
• Assist with correctly naming and filing executed contracts.
• Assist with managing Concur client bankruptcies.
• Assist with managing the Concur international and SAP North America North entities.
• Assist and collaborate with Sales User Support in maintaining the ‘Know Your Client’ SharePoint site.

3. Communication:

• Serve as the primary point of contact for internal and external communications.
• Respond to inquiries and provide exceptional customer service to clients and vendors.
• Facilitate communication between departments to ensure seamless operations.

4. Project Coordination:

• Assist in the planning, execution, and monitoring of goals and projects.
• Track project timelines and deliverables.
• Collaborate with team members to achieve project goals.

5. Data Management:

• Maintain and update excel spreadsheets, contract files, and databases, ensuring data accuracy and integrity.
• Generate reports and analyze data for decision-making purposes.

Qualifications:

• Bachelor’s degree in business administration, or a related field.
• Minimum of 3-5 years of experience in an administrative role or similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving abilities and attention to detail.

Preferred Qualifications:

• Experience in administrative operations.
• Knowledge of office management systems and procedures.
• Experience with project management tools and software.

Work Environment:

• This is a full-time position.
• Standard office hours with occasional flexibility required.
• Professional, dynamic work environment with opportunities for growth and development.

Equal Opportunity Employer:

SAP CONCUR is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

​Bring out your best

SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.

We win with inclusion

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better and more equitable world.
SAP is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to the values of Equal Employment Opportunity and provide accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: Careers@sap.com
For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.

EOE AA M/F/Vet/Disability:

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.
Successful candidates might be required to undergo a background verification with an external vendor.

Requisition ID: 417753  | Work Area: Administration  | Expected Travel: 0 - 10%  | Career Status: Professional  | Employment Type: Regular Full Time   | Additional Locations: #LI-Hybrid.