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Executive Assistant Job

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Date: Jul 16, 2019

City: Palo Alto, CA, US

Company: SAP

Requisition ID: 221409
Work Area: Administration
Expected Travel: 0 - 10%
Career Status: Professional
Employment Type: Regular Full Time



SAP started in 1972 as a team of five colleagues with a desire to do something new. Together, they changed enterprise software and reinvented how business was done. Today, as a market leader in enterprise application software, we remain true to our roots. That’s why we engineer solutions to fuel innovation, foster equality and spread opportunity for our employees and customers across borders and cultures.
SAP values the entrepreneurial spirit, fostering creativity and building lasting relationships with our employees. We know that a diverse and inclusive workforce keeps us competitive and provides opportunities for all. We believe that together we can transform industries, grow economics, lift up societies and sustain our environment. Because it’s the best-run businesses that make the world run better and improve people’s lives.


Management Support Senior Specialist is responsible for the overall operation of daily office functions and duties, also provides administrative support directly to Level 0 Management (Board), GET or L1 managers. Performs controlling and reporting activities and collaborates with other departments in projects more independently.

The core tasks include typically:

Maintaining up-to-date filing and reference systems

Maintaining and organizing Outlook calendar/folders  for assigned management

Scheduling appointments, managing inbox, read and respond to correspondence independently or as agreed with management

Assisting in accounting and reporting activities

Screening incoming calls and maintains diaries

Arranging business travel, supports agenda management and expense tracking

Coordinating and supporting events for the department as a whole

Collaborating with various staff and departments to administratively support various projects

Preparing complex (activity/expense) reports, projects, documentation and correspondence  which may also  require collecting, organizing, and analyzing data

Maintaining accurate pipeline/system data in the CRM system, as applicable

Contacting key individuals inside and outside of the organization

Observing, receiving, and otherwise obtaining information from all relevant sources


At least 5 to 7 years of administrative and business support experience in fast-paced environment.

Demonstrated proficiency with MS Office Tools

Experience with SAP internal Tools like Corporate Portal ISP, CSN


Apprenticeship as secretary or commercial qualification with significant comparable experience

Bachelor´s Degree. Master’s Degree desirable.

English: Level 3: Fluent

Language of the manager/team: Level 3: Fluent

Success is what you make it. At SAP, we help you make it your own.
A career at SAP can open many doors for you. If you’re searching for a company that’s dedicated to your ideas and individual growth, recognizes you for your unique contributions, fills you with a strong sense of purpose, and provides a fun, flexible and inclusive work environment – apply now.

To harness the power of innovation, SAP invests in the development of its diverse employees. We aspire to leverage the qualities and appreciate the unique competencies that each person brings to the company.

SAP is committed to the principles of Equal Employment Opportunity and to providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team. ( or, APJ:, EMEA: Requests for reasonable accommodation will be considered on a case-by-case basis. Successful candidates might be required to undergo a background verification with an external vendor.

EOE AA M/F/Vet/Disability:
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, gender, sexual orientation, gender identity, protected veteran status or disability.

Successful candidates might be required to undergo a background verification with an external vendor.
Additional Locations:

Nearest Major Market: San Jose
Nearest Secondary Market: Palo Alto

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