Project Manager/Executive Assistant - Returnship Program

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Our company culture is focused on helping our employees enable innovation by building breakthroughs together. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from. Apply now!



About the Returnship Program
This role is a part of SAP’s Returnship Program, it's a 20-week paid returnship targeting mid-career professionals who’ve taken a 2+ year career break for caregiving, relocation, or military service. Since 2018, SAP has offered a structured returnship program because we value the skills you offer, the perspective you provide, and the contributions you will make.


About the Role

SAP SuccessFactors is looking for a project manager/administrative with a demonstrated track record of success supporting projects and senior executives distributed throughout the world. This role will support the Office of the President, Product & Engineering, SuccessFactors. The successful candidate is someone with attention to detail, great organizational skills, and a track record of meeting tight deadlines, juggling multiple critical requests, and taking effective action without knowing the full picture. A high level of integrity and discretion in handling customer, employee, and confidential information is critical. We require a high level of professionalism in dealing with senior professionals inside and outside the company. A good sense of humor is important, as is the ability to be flexible, and the ability to change direction at a moment’s notice.


Main responsibilities for this position include: 
Project Management/Communications

  • Support the production of progress/highlight reports for projects/key workstreams
  • Managing projects and monitoring budgets, as necessary
  • Managing internal and external correspondence, as required. Partner with SFSF Internal communication to coordinate company-wide communications. 
  • Maintaining internal shared drives (i.e. SharePoint, OneDrive, etc.)
  • Supporting knowledge sharing within the organization

Providing virtual and local on-site support (PAL Office) to ensure the President has what they need when attending in-person meetings, etc. 
Event Management:

  • Managing events: planning, coordination & execution of internal team events, customer events, volunteer events etc. 
  • Working with the local site lead and teams to plan and drive events to boost employee engagement

Meeting/Follow-up Management:

  • Assisting the Sr EA with meetings for the executive team including coordination of team meetings, QBRs, Microsoft Teams calls, all-hands calls and larger events.
  • Preparation of meeting materials (PowerPoint, Excel spreadsheets) and post-meeting actions including creating agendas, taking meeting minutes and securing venues for meetings. Meetings include regular weekly/bi-weekly meetings and larger events like team and/or customer meetings.
  • Monitoring action items and managing reminders for multiple executives
  • Managing administrative workflows such as vacation requests, purchase orders, internal orders, distribution lists, organizational charts, etc 

Education and Work Experience

  • Apprenticeship as project manager or administrative assistant or commercial qualification with equivalent work experience
  • 4-5 years of experience as a project manager or comparable experience assisting at an executive level in a fast-paced environment

Critical Skills and Performance Competencies

  • Capable of solving problems and resolving issues on behalf of senior executives with limited guidance
  • Must be able to plan ahead and identify unforeseen needs and see things through completion regardless of obstacles
  • Creative yet analytical with a logical mind and an eye for detail
  • Experience with global travel planning and coordination
  • Experience with SAP internal tools like Corporate Portal, ISP, CSN, SAP Concur T&E
  • Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and SharePoint 
  • Ability to be effective as a virtual assistant. This is a virtual, geographically-distributed organization
  • Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround 
  • Exceptional planning, time management, communication, and organizational skills


Work authorization and location requirement 

Must have valid US work authorization (no sponsorship required) 

Must be able to go to the job location (SAP office) on a hybrid basis (3 to 4 days per week)





We build breakthroughs together

SAP innovations help more than 400,000 customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with 200 million users and more than 100,000 employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, we build breakthroughs, together.

We win with inclusion

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better and more equitable world.
SAP is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to the values of Equal Employment Opportunity and provide accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team:
For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.

EOE AA M/F/Vet/Disability:

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Requisition ID: 348784  | Work Area: Administration  | Expected Travel: 0 - 10%  | Career Status: Professional  | Employment Type: Limited Full Time   | Additional Locations:  #LI-Hybrid

Requisition ID:  348784
Posted Date:  Nov 23, 2022
Work Area:  Administration
Career Status:  Professional
Employment Type:  Limited Full Time
Expected Travel:  0 - 10%

Palo Alto, CA, US, 94304

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