Facility Specialist

We help the world run better

Our company culture is focused on helping our employees enable innovation by building breakthroughs together. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from. Apply now!

Roles & Responsibilities

The Real Estate Specialist is to provide support to the Subregional Head in strategic business partnering with stakeholders and ensuring the full spectrum of real estate and facility management are well managed; and to provide support on the full scope of finance and lease administration topics. It includes understanding and adherence to policies and processes, and interfaces across organizational boundaries relating to area of responsibility.


Operational Governance

  • Build and maintain healthy stakeholder/client relationships across multiple levels of the organization

  • Liaise with all relevant internal functions including but not limited to Global Purchasing Organisation, Corporate Controlling, Shared Service Centre, IT, GPS, project leads and partners etc.

  • Ensure key performance indicators (KPI) are achieved and service level agreement (SLA) are met for vendors/suppliers in compliance to SAP per contractual governance and requirement

  • Ensure update-to-date and accurate documentation control are uploaded and maintained in the relevant shared folders

  • Undertake special and ad hoc projects, as necessary

  • Ensure compliance with tax and statutory regulations

  • Adhere to all SAP internal guidelines and processes

  • Communicate effectively and timely

  • Initiate and drive innovation and sustainability-related topics


Real Estate Management

  • Lease management i.e. including review, documentation, renewal, termination, assignment, disposal, reinstatement, location strategy and optimization etc.

  • Engage in post-merger integration

  • Collaborate with corporate real estate consultants to deliver best solutions for SAP

  • Undertake ownership of local construction/build-out/improvement project execution, and ensure they are documented, completed on time and within approved budget

  • Ensure Landlord/Building Management meet requirements of lease agreement


Finance Management

  • Collate and review with SRH and Finance Lead all finance-related topics including but not limited to budgeting, forecasts, savings tracker etc, and ensure are submissions are completed on time
  • Undertake yearly budgeting and monthly forecasts including accruals

  • Ensure that the operating costs are kept within the facility budget

  • Proactively identify potential cost savings opportunities

  • Monitor and advise Finance of asset write-offs

  • Maintain expert knowledge on related financial systems


Lease Administration

  • Single point of contact for all lease administration topics

  • Ensure lease administration system e.g. REFX is accurately updated and completed timely

  • Maintain expert knowledge on related real estate and financial systems

We build breakthroughs together

SAP innovations help more than 400,000 customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with 200 million users and more than 100,000 employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, we build breakthroughs, together.

We win with inclusion

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better and more equitable world.
SAP is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to the values of Equal Employment Opportunity and provide accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team:
For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.

EOE AA M/F/Vet/Disability:

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.
Successful candidates might be required to undergo a background verification with an external vendor.

Requisition ID: 384326  | Work Area: Administration  | Expected Travel: 0 - 10%  | Career Status: Professional  | Employment Type: Regular Full Time   | Additional Locations: #LI-Hybrid.

Requisition ID:  384326
Posted Date:  Feb 19, 2024
Work Area:  Administration
Career Status:  Professional
Employment Type:  Regular Full Time
Expected Travel:  0 - 10%

Tokyo, Tokyo, JP, 100-0004

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