Adminstration Specialist (all gender) for Global Legal

We help the world run better

At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from. 

Purpose and Objectives

The Regulatory Affairs, Tech Law & Operations (RTO) team provides legal advisory on a broad range of topics related to technology, partners, indirect channel and procurement, SAP’s cloud solutions and their commercialization, and regulatory compliance of SAP’s cloud solutions. The team is operating globally, main locations being Walldorf, Newtown Square, Palo Alto, Vancouver and Greater China.

We are looking for a dedicated Administrative Support Specialist to join our team in Walldorf, Germany and to provide assistance in the following areas:

RTO Executive & Team Support:

• Scheduling: Manage the calendar for the head of RTO and support the team in complex scheduling of meetings.
• Travel Coordination: Prepare, organize, and reconcile business travel arrangements.
• Legal Spend Management: Monitor and manage the Legal Spend System (Brightflag/Ariba) and prepare Statements of Work (SOWs).
• Point of Contact: Serve as a point of contact for team members, including international support (IT, procurement issues, etc.).

Intercompany Agreements:

• Ensure the proper management, documentation, and archiving of Intercompany Agreements, and assist in process setup with key contacts.

General Responsibilities:

• General Administrative Tasks: Support the procurement and payment processes for external suppliers, including law firms (e.g., creating POs, using systems like Ariba and Brightflag).
• Year-End Support: Collaborate with BDO auditors to prepare the Legal Confirmation Letters and liaise with law firms for year-end provisions.
• Notary Appointments: Assist in preparing and executing notary appointments for SAP SE, gathering, and organizing necessary documents.
• Document Management: Draft Letters of Comfort and handle various global documents.
• Executive Collaboration: Work closely with executive offices and provide backup support for other assistants during absences.
   

tbd

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Bring out your best

SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.  

We win with inclusion

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better and more equitable world.
SAP is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to the values of Equal Employment Opportunity and provide accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: Careers@sap.com.
For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.

Requisition ID: 407705  | Work Area: Administration  | Expected Travel: 0 - 10%  | Career Status: Professional  | Employment Type: Regular Full Time   | Additional Locations: #LI-Hybrid
 

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